Job Description

Job Purpose

Aravaipa Running is an event management company specializing in endurance running events. To produce outstanding events, we rely on the expertise of our well rounded Race Directors to make sure that event production is constantly moving forward with the safety, fun, and total experience for participants always in mind. Race Directors continually reflect on the big picture while also focusing on the small details that make Aravaipa events special. 

Aravaipa Running is currently seeking a Race Director position who would be responsible for overseeing the successful production of several of our Colorado events. As of current this includes 3 trail races in the greater Colorado Springs area & one event in Grand Junction. This is a seasonal full time / part time position. The Colorado Springs races take place April through June where we would expect close to full time hours and the Grand Junction race would be in October. The ideal candidate will have strong organizational skills, enthusiasm for the sport of trail running, be adaptable in stressful situation, bring a positive energy to the community and embody the Aravaipa spirit.

The Race Director is required to cultivate and maintain relationships with permitting agencies, working with local governments, sponsors and vendors. Race Directors must be active at events, verifying the setup and breakdown of our main start/finish aid station and ensuring that all other event details are handled on race day including communications, volunteers, remote aid supplies, sponsors, photographers and timing. Race Directors must have a strong sense of leadership, be able to make quick critical decisions and multi-task in a potentially high stress environment, and have the desire to work on details on the back end of events to ensure their future success and growth. Must be comfortable speaking to and motivating a crowd.

Required Skills

Candidates should have proven event management experience. Must be able lead a team of event staff to safely setup and breakdown events as well as be able to lead volunteers to fulfill their roles. Have strong organization abilities and excellent time management skills. Candidates must be physically able to lift, carry (up to 50 lbs.) and run/bike to setup stations and assist with course marking. Candidates must also be able to think quickly and make decisions on race day when they arise. Sales skills and ability to build productive business relationships are required. 

Education

Associate’s degree in event management, public relations, business management or related field. 

Experience & Qualifications

• 3+ years of event management experience or related field
• Proven record of success in sales and marketing of Special Events
• Must be able to courteously and efficiently deal with event participants, business relations, and employees
• Excellent, proven interpersonal, verbal and written communication skills
• Proven ability to work with little to no supervision and be able to follow directions
• Outgoing personality
• Experience creating and managing budgets
• Basic Microsoft Office experience
• Must be available nights, weekends, and provide own transportation for all events on and off site

Responsibilities

The following is a list of some of the typical functions of the Race Director position for any given event and back end office work. The management team may ask for additional help in other areas of the business including help with new courses and ideas.

• Plan, design and produce events on time and within budget
• Effective communication with participants to ensure customer satisfaction
• Create protocols and provide input for improving event organization and efficiencies
• Be point of contact for permitting agencies, volunteers and participants
• Coordinate supplies, timing, course marking, photographers, kitchen, medical and other event logistics
• Ensure compliance with insurance, legal, health and safety obligations at events
• Specify staff requirements and coordinate their activities including any event-specific training
  
• Proactively handle any arising issues and troubleshoot emerging problems on event day
• Conduct pre- and post- event evaluations and report on outcomes
• Cooperate with Marketing team to promote and publicize event
• Research market, identify event opportunities and generate interest

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